COMMITTEE MEETING
SUNDAY 8 NOVEMBER 2009
Venue: South Perth Senior Citizens Centre, 53 Coode St, South Perth
Present: Anne Stewart, Mike Clarke, Carol Hudson, Edie Mueller, Judy Jones, Graham Bell, Chris Hall, Maureen Gill, Jenny Coetzee, Glenys Lawrie.
Apologies: Sandra Levis
Meeting commenced: 1:40 pm.
MEMBERSHIP. As at today there are 147 financial members for 2009/2010.
FINANCIAL REPORT. Balance as at 8 November 2009 was $5,314.38
Recent expenditure - postage $2.75, garbage bags $1.99, phone book entry $67.25, and phone calls $49.96. Income $42 for hook books etc.
2009 29 Nov WA Marathon at South Perth
2010 - Venues and therefore dates to be confirmed
3 Jan Fun Day at South Perth
24 Jan Maximin at South Perth
14 Feb Fremantle at Melville
14 March Bunbury
3/4/5 April – Australian Championships in Adelaide
Mon 26 April Anzac Maximin at South Perth
16 May Melville
6&7 June WA Champs
4 July Open & AGM
26 July Bassendean
15 Aug event to be decided – Bi-section Tournament?
29 August Rockingham
19 September Yokine
10 Oct Maximin
31 Oct Coogee
21 Nov Marathon
5 Dec another event to be decided
30 Dec Fun day
AU PAIR. Graham Bell has volunteered to take on the AU PAIR duties.
ROTATING BOARDS. Thailand advised cost about $50 each. Cost to freight would be around $60 to $100. Payable by bank transfer costing around $40. Probably want to order about 30 rotating boards and will proceed on this basis.
ZYZZYVA. The table layout configured to accommodate access to ZYZZYVA.
OTHER BUSINESS
FACEBOOK. Chris Hall has agreed to start up a WA league on FACEBOOK.
Westcoast Community Centre. Glenys presented a 2-hour session on 5 November.
Tournaments – starting on time. Jane Dalton submitted a proposal that tournaments start on time and that latecomers clocks be started. Chris Hall proposed that if players have not checked in 15 minutes before the start time their names be deleted from the draw. This was agreed. Exceptions will be made for players who ring the emergency number to advise they have been held up (e.g. traffic) but will definitely be attending.
Second hand laptops. Jenny has access to some 2nd hand laptops and Mike will organise purchase from Jenny on behalf of ASPA WA.
Meeting closed – 2:00 pm.
Next Committee Meeting –Sunday 28 February 2010.
ASPA (WA) ANNUAL GENERAL MEETING
Sunday 28 June 2009
Held at the South Perth Senior Citizens Centre, 53 Coode St, South Perth
The meeting was opened by Glenys Lawrie, President at 12.20 pm
Present: 35 ASPA WA members
Apologies: Dianne Ward, Anne Donnelly and Carol Hudson.
The minutes of the 2008 AGM were read to the meeting. Confirmation & acceptance of the minutes of the 2008 AGM moved C Hall seconded F Lefebvre.
Business arising from the 2008 AGM minutes is covered by the agenda.
Presidents Report – was tabled. Acceptance moved M Clarke seconded C McCormick
The Financial Report was tabled and copies distributed. Balance as at 27 June 2009 was $6,143.51. ASPA (WA) profit for the financial year was $722.03.
Acceptance moved J Jones seconded F Lefebvre.
Affiliation Fees ($3 per club member) are due 30 Sept each year. Melville and Manjimup Clubs have paid affiliation fees for 2009/2010.
Membership/Fees – there were 156 financial members as at 28 June 2009. Financial members for 2009/2010 as at today = 97. Annual fees remain at $15 pa.
Tournaments. We now use only protiles & rotating boards at all tournaments. The AFL fixtures are taken into account (Eagles & Dockers games in Perth on Sundays) when setting the tournament calendar. The rent for the South Perth Senior Citizens Centre (currently $150 per day) is expected to go up in the near future. Jenny Coetzee offered to check the suitability of a (possibly) free venue available in the Shire of Cockburn. There will be a Fun Day on 3 January 2010.
Members were asked to consider taking on some of the tasks involved in running tournaments such as storage and transport of tournament equipment, making nametags, mail out of circulars & tournament reports.
National Coordinator - Glenys Lawrie.
Treasurer - Carol Hudson retired and Mike Clarke is the new CASPA Treasurer.
Rules Committee Coordinator - Mike Clarke retired and Chris May (NSW) took on this position.
Ratings Advisory Committee Convenor – Barry Harridge (VIC) retired and Edward Okulicz (NSW) is the new Convenor.
National Ratings Officer – Alistair Kane (VIC) retired and Barry Harridge took on this job.
Editor ATB- Katie Rowe (VIC)
National Website Coordinator – Martin Waterworth (QLD).
WESPA (World English-language Scrabble Players Association). Karen Richards (NSW) and Andrew Fisher (VIC) are Australia’s representatives on the WESPA Committee. Karen is the World Youth Coordinator, Andrew is the WESPA Treasurer. Barry Harridge (VIC) is on the Dictionary sub committee, Bob Jackman (NSW) is on the Tournament and Ratings sub committees, and Chris May (NSW) is on the Rules sub committee.
Australian Masters/ State Challenge Trophy 2009 will be held in Sydney in Sept. Edie Mueller, Glenys Lawrie, Sally, Martin and Chris Hall are likely to make up the ASPA WA team. The first reserve is Judy Jones, second reserve is Dianne Ward.
Australian Scrabble Championship Easter 2010 will be held in Adelaide (Glenelg).
Glenys thanked the 2008/2009 committee, office bearers and volunteers for their contribution and support during the past twelve months.
Written nominations were received and tabled for the following office bearer positions and committee membership and were elected unopposed.
Nominee Nominated by Seconded by
President Glenys Lawrie Graham Bell Russell Honeybun
Vice President Anne Stewart Glenys Lawrie Graham Bell
Secretary Sandra Levis Glenys Lawrie Edie Mueller
Treasurer Glenys Lawrie Graham Bell Russell Honeybun
Ratings Officer Chris Hall Edie Mueller Glenys Lawrie
Records Officer Edie Mueller Glenys Lawrie Russell Honeybun
Committee member Mike Clarke Glenys Lawrie Graham Bell
Committee member Carol Hudson Dianne Ward Glenys Lawrie
Committee member Graham Bell Glenys Lawrie Dianne Ward
There were no nominations for the IT Coordinator and Promotions Coordinator jobs.
Nominations for further committee members were called for at the meeting and Judy Jones nominated by Maureen Gill seconded Edie Mueller, and
Maureen Gill nominated by Judy Jones seconded Cori Lodder, were elected unopposed to the Committee.
Fifi Lefebvre thanked Maureen Gill for her fund raising efforts and Glenys Lawrie and committee members for their work during the past year.
Maureen Gill advised the meeting that tournament results and ratings will in future be posted direct to the WA website rather than emailed. Chris Hall will continue to post results and ratings to the national email list.
Next Committee meeting - Sunday 18 October 2009.
Next AGM - Sunday 4 July 2010
Meeting closed at 13.08 pm.
